BUILD Update from Church Meeting 21 May 2009

BUILD Update Church Meeting May 21 2009

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We are aiming to communicate clearly regarding the BUILD Project and the work which needs to be done around the premises. So for the benefit of those who did not attend the Church Meeting on Thursday 21 May 2009 here is a brief update:

Following our decision not to undertake the big, £3 million, rebuild project there is extensive work to be done throughout the site.

From the last church meeting you will know that Alan Cook has been working hard identifying everything which needs attention, compiling lists, prioritising and obtaining quotations from contractors. At the same time the BUILD project board has been continuing to work on the proposals for the Main Hall, Pre-school and Parlour. These two areas were the subject of the Leaders Away Day morning on the 9^th May and the purpose of this presentation is to bring you the following recommendations:

1. Looking after what we have got.

All the items requiring attention have been divided into three priorities:-

Priority 1 Items require immediate attention.

We need to attend to these items because we are currently breaching Health & Safety legislation or the requirements of an external body, and consequently our premises insurance is invalidated.

We need to immediately undertake work to make the building watertight and prevent further deterioration of the fabric of the building.

Timescale – over the summer 09

The budget for this work is £60K

This work will be funded by Reserves.

We recognise further spend maybe needed as a consequence of fixed electrical and fire inspections

2. Improving the signage and storage

Internal by September 09

Storage proposals by September, some work over summer hols, must adhere to Health & Safety legislation

3. How you can help

Thank you to those of you who already do regular work in the garden and around the site. If you would like to assist further we:

Plan to organise a work party of volunteers to under take selected items of work around the site such as gardening, keeping the site clean and tidy and simple decoration projects.

Please give your name to Jane or Alan

4. Planning for the future

Alan has been working on a programme of cyclical maintenance. In order to look after our premises in the future we need to be spending in the region on £40-50K a year.

5. Changing what we have got: BUILD 09

Three architects have been invited to submit Design Concepts for the Main Hall, Pre-school and Parlour. The designs are due in 1 June.

The architects have been invited to present their ideas to the Leadership, Project Board, Development Team on Thursday 4 June.

Church members will be able to have a look at the proposals on the18^th and 21^st of June

Outline Project Briefs are available – please ask Jane for one.

We are working up a funding strategy.

We would like to be in a position to make a recommendation at the next church meeting, 9^th July, as to which architect should be engaged on the project.

As always, please do not hesitate to speak to either Jane Brookes (BUILD) or Alan Cook (Premises) should you require any further information or have any comments to make.